Optimization of Personnel Deployment Planning in Hospitals

Project »PEP – Personnel Deployment Planning in Anaesthesia«

Doctors assume central responsibility for the medical care of patients in various clinical departments. Their working hours must be planned during ongoing hospital operations in such a way that they meet both staff availability and medical care requirements – while at the same time taking job satisfaction into account. However, established personnel planning systems often reach their limits when it comes to this complex task. 

In our project »PEP«, we are developing mathematical models and methods for the staff scheduling of anaesthetists in hospitalsfor the University Hospital of Heidelberg.

Fair Participatory Duty Scheduling

The software being developed allows doctors, for example anesthesiologists, to enter their individual preferences.

On this basis, personnel planner use the software to create a duty roster that best matches the clinical requirements with the available staff and at the same time takes into account as many preferred times as possible. Our developments enable more efficient duty scheduling, better consideration of individual preferences, and fair workloads and treatment for all employees.

Optimal Personnel Deployment Planning With Methods of Operational Research and Game Theory

The clinical work of  doctors is subject to numerous complex legal, organizational and medical requirements. These requirements for the design of duty rosters are modeled using constraint programming. In order to optimally cover the clinical personnel requirements as well as to take into account as many desired working hours as possible, we formulate the personnel planning task as a multi-criteria optimization problem.

For a fair distribution of working hours over several planning periods, we use game-theoretical concepts that enable a balanced consideration of working time preferences. The models we have developed and the methods we have implemented are incorporated directly into the personnel scheduling software used by our project partner, the Department of Anesthesiology at Heidelberg University Hospital, where they are used in routine clinical operations.

»PEP – Personnel Deployment Planning in Anaesthesia« Project: Optimization of Staff Management in the Hospital
© freepik / Fraunhofer ITWM
»PEP – Personnel Deployment Planning in Anaesthesia« Project: Optimization of Staff Management in the Hospital

Project Partner

 Department of Anesthesiology at Heidelberg University Hospital